GainRM utilizes the user-fueled creation of custom record centers and locators to keep tabs on the physical location of any stored boxes, folders, or documents. These can be edited and applied to suit your needs, and can be retained through the record circulation process, or adjusted to account for new locations on return.
The record circulation system in GainRM allows users to check records in and out, all while maintaining your desired locator status. It also facilitates record reservations and holds, and provides you with information on any past record circulation.
GainRM handles record retention and disposal through its retention policies, authorization policies, and
disposition memos. Prior to creation of your records, retention policies are established in order to dictate
how long a record should be maintained in a given location based on your company policies and applicable laws.
Once a record is ready for disposal, it goes through an authorization process, in which all records to be disposed of are added to a pick list. Yyour established records managers and other personnel authorize the disposal of that list, and it is processed through steps until final destruction.
GainRM has an incredibly customizable inventory system. Not only are records able to be created and sorted by their record number, parent organization, container record, and other fields that are standard in the application; users are able to create their own custom fields, media types, and record sizes. GainRM was built with modularity and expansion in mind, so whatever your record storage needs, we can meet them.
In order to function, GainRM requires the following:
- x64 Server
- 10GB Available Disk Space
- 2 Core Processor
- 4 GB RAM
- Network connection with internet access
- Windows Server 2016, or Windows 10
- SQL Server 2016, 2017, or 2019
- SSRS (Optional, but required for reports)
- Google Chrome, Firefox, or Microsoft Edge